Gainesville Ocala Womens Tennis League

HOME

GOWTL News and Information

UpComing 18 - 19 Season - 07/06/2018

1 – Memberships for the next season (2018 – 2019) are open on the GOWTL website.  Starting July 1, your log-in will not work if you haven’t renewed your membership.

2 – Membership process additions: There is some ‘legal’ language that must be read and signed that you agree to in order to renew your membership or become a member. Your signature must match EXACTLY your full name as you are entered into the GOWTL database. This would include any extraneous spaces and/or middle names/initials if you put any in! You must also include your DOB – in the format mm/dd/yyyy  -- the website will not let you continue if these things are not done and done properly!

3 – Teams – rosters are due to Division Chairs by August 8th. Rosters may be sent via email and may consist of just a list of VIABLE team members. For a VIABLE team you must have the minimum number of players as determined by your division (if your division plays 5 courts the minimum number is 10; if your division plays 4 courts the minimum number is 8; if your division plays 3 courts the minimum number is 6) – each team member must be: (1) a CURRENT (paid) GOWTL member who has (2) signed the membership agreement, (3) included a DOB (and you are the correct age for your division) and (4) has a VERIFIED rating. There can be no more than 2 lower level players on each initial roster. Divisions may vote to have more lower level players on their rosters – but this happens AFTER the teams are formed.

4 – If a team doesn’t have enough members who have satisfied all FOUR of the requirements listed above, it is not a Viable Team and cannot be given a team number or added to the schedule.


GOWTL Board Meeting Minutes

GOWTL Board Meeting - 08/03/2018

GOWTL Board Meeting Minutes

August 3, 2018 – Gainesville Golf & Country Club

In attendance: Martie Healy, Phyllis Gray, Libby Smith, Anne Koterba, Marissa McLeod, Jane Catalanotto, Pam Copeland, Judy Headlee, Virginia Fettes, Leigh Chak, Debbie Bowers

Excused: Carmel Connor

 

The meeting was called to order by Phyllis Gray, GOWTL President and it is noted that all discussions are to be kept confidential.

Welcome to new board members: Debbie Bowers – 4.5 Division Chair and Carmel Connor – GO Facility Representative.

Minutes from our last meeting (March.) have already been approved and posted on the website.

Finance Report presented and approved. Expense Memos were distributed to all board members.

Standing Rules that were passed at the last Captains Meeting have been posted on the website. Including: use of subs (bottom up); new temperature requirement for match postponement - 40 degrees; Division Exceptions need only 2/3 approval plus Board approval to pass; causes for match rescheduling.

GOWTL website – some old stuff we no longer use has been deleted; auto-emails have been deleted; list of eligible players added to Captain's page as well as Admin page; Admin ability to write news directly to website and choose a list to text to from website has been added – as soon as GOWTL gets an Amazon Web Services account, the texting service will go into effect; Membership & Team Registration to be added to mobile site (update: done as of 8/5)

New Business:

By-Laws revisions: discussion, some new language changed, final copy to be distributed (done as of 8/5) to be posted on website asap.

New Texting Service described and demonstrated.

Division Chairs Report: currently we are planning on 5 - 4.5 teams; 8 - 4.0 teams; 11 - 3.5 teams; 9 - 3.0 teams; and 4 - 2.5 teams. Division meetings are being scheduled. Division Chairs are reminded to have at least one other board member review their schedule before giving it to captains and posting on website.

Legacy Division – discussion on possible new format – expecting 3 Gainesville Teams – others are not determined at this time.

Facilities: some changes for this season – no teams out of Westside; GGCC will have only one Legacy team; CCO is back with 2 teams. Facility reps are needed for the board from JTC, Haile and CCO – names were submitted and the players will be invited to join the board.

Board Members: Anne Koterba is requested to remain on the board for another season in an advisory position as an ex-president – non-representative and non-voting. Motion made, seconded and approved unanimously to require that in order to retain the position as a GOWTL Board member, members must attend a minimum of 3 out of the 4 meetings held each season. Division Chairs will determine for themselves if they need a Co-Chair – it is not expected that any will at this time.

Mission Statement: Phyllis will write one that will include what sorts of charities we serve.

Holiday Play-Day: to be held at Ft King – Judy, Leigh and Pam will coordinate.

Captains Meeting – to be held at Golden Ocala – Phyllis will coordinate

Awards Banquet – to be held in Gainesville – Pam will present ideas for a new type of celebration of our league.

Meeting adjourned.

Respectfully Submitted by Martie Healy, GOWTL League Secretary


Board Meeting Minutes - 03/25/2018
GOWTL Board Meeting Minutes
March 21, 2018 – Gainesville Golf & Country Club
In attendance: Martie Healy, Phyllis Gray, Libby Smith, Susan Chase, Anne Koterba, Marissa Mcleod, Jane Catalonatto, Pam Copeland Judy Headlee, Jo Janke, Eing Van Roy, Sona Kashual, Virginia Fettes
Excused: Leigh Chak; Gigi Rourk

The meeting was called to order by Libby Smith, GOWTL President and noted that all discussions were to be kept confidential.

Minutes from our last meeting (February.) have already been approved and posted on the website.

Finance Report presented and approved.

New Business:

GOWTL Board Officers for 2018 - 2019 Season:
President: Phyllis Gray; Secretary: Martie Healy; Treasurer: Judy Headlee
Unanimously approved by board.

Discussion on whether to require financial accountings from organizations we donate to. Motion to keep procedure as per usual made and passed unanimously.

All proposed rule changes discussed and those the board recommends are marked on the website.

Discussion on rating clinics rather than individual pro ratings. Generally agreed that rating clinics would be good if held once per month (assuming there was a need). Noted that pros are in favor.

Captains Meeting – April 13 at Gigi's house – board to arrive at 11am; captains at 11:30am. All plaques must be brought to meeting. Awards Banquet – May 17th. Motion to raise ticket price to $25 – passed unanimously. Ticket sales will not be held at the door – all tickets must be pre-paid.

Libby presented talk on Amazing Give and will send out information regarding this project.

Meeting adjourned.

Respectfully Submitted by Martie Healy, GOWTL League Secretary

Board Meeting Minutes - 02/07/2018
GOWTL Board Meeting Minutes
February 7, 2018 – Gainesville Golf & Country Club
In attendance: Martie Healy, Phyllis Gray, Libby Smith, Susan Chase, Gigi Roark, Anne Koterba, Leigh Chak, Marissa Mcleod
Excused: Jane Catalonatto, Pam Copeland, Judy Headlee, Jo Janke, Eing Van Roy, Sona Kashual, Virginia Fettes

The meeting was called to order by Libby Smith, GOWTL President and noted that all discussions were to be kept confidential.
Minutes from our last meeting (Sept.) have already been approved and posted on the website.
Finance Report was not presented as Judy was not present.

Dates/Time-line for Rule Change Proposals:
March 7th – Rule Change Proposal Submittals OPEN
March 16th – Rule Change Proposal Submittals CLOSE
March 21st – GOWTL Board Meeting to discuss Rule Change Proposals
April 13th – Annual Captains Meeting – Gigi Rourk's house
May 17th – GOWTL Awards Luncheon – Golden Ocala – chaired by Phyllis Gray

New Business:

Revision to By-Laws regarding team registrations – passed unanimously and will go into effect as soon as possible. Division Chairs to inform their captains of the new requirements (all team members must be current (paid) GOWTL members with verified ratings and must sign a statement stating they have read and will abide by the GOWL Code of Ethics and are regularly available to play on the days and times that their division is scheduled).

Board will send card to Susan Wood marking the passing of Margaret Pietrangeli. Margaret will be sadly missed by the tennis community.

Legacy Concerns – Phyllis will write a questionnaire/survey for all GOWTL members to be posted on the GOWTL website to specifically get feedback on the Legacy Division program.

Dues Increase – Motion to leave dues unchanged passed unanimously.

Subs Rule – Martie will re-write as the current rule is causing much confusion. Suggestion to simplify – that all subs must be placed in the line-up from the bottom up – agreed unanimously.

Discussion on whether to continue to use USTA ratings for initial joining of GOWTL. No clear consensus was reached. Possibly a rule change proposal will be written to see what the league membership wants.

Ineligible 4.5/5.0 player – Gigi presented the issue to the board as the 4.5/5.0 Division falls under the rule that a complaint in a division of 4 or fewer teams must be decided by the board. The board unanimously agreed that the position would be forfeit as the player was clearly ineligible. Other 4.5/5.0 Division concerns were discussed and Gigi will present the board's thoughts and conclusions to the Division Captains.

Old Business:

The Hurricane Relief donation was re-visited (from the last board meeting) and it was unanimously decided that since nothing had been done to send out these funds that we would not make these donations. It was further agreed that we need to make sure that we keep to our mission – especially in the area of donations. A discussion of whether we should require a financial accounting from donation recipients ensued and was generally agreed upon.

Awards Banquet – Phyllis updated us on plans for the luncheon and the board decided not to have a speaker – mike time to be kept to a minimum. Phyllis presented motivational racquet bands to be given out to all attendees as napkin rings – agreed unanimously. Gigi volunteered to get the bands on the napkins at the luncheon. There will probably not be any tickets sold at the door for this year's luncheon as we expect it to be very popular and there is a 200 person limit on the room. Doors will open at 11am; lunch to be served at noon. Phyllis will send sample menus via email to the board for a final decision.

Meeting adjourned.

Respectfully Submitted by Martie Healy, GOWTL League Secretary

Board Meeting Minutes - 09/15/2017
GOWTL Board Meeting Minutes
September 15, 2017 – Gainesville Golf & Country Club

Attendees: Libby Smith, Pam Copeland, Phyllis Grey, Judy Headlee, Jane Catalanatto, Susan Chase, Sona Kaushal

1. Sign in:
The meeting was called to order by Libby Smith, GOWTL President
A reminder of confidentiality was given by Libby before proceeding.
New board member, Pam Copeland, was welcomed. She will be co-chairing the 3.5 Division with Jo Janke.

2. Minutes were skipped.
Division Chair meeting was mentioned. They covered starting on time, the ethics code.

3. Financial Report:
Judy Headlee presented the financial report.
$6900 Dues Money was transferred from Paypal to account
~460 members
We discussed Embers was substantially expensive than the past banquets.
Pros: good food
Cons: need better connection between rooms
Captain’s meeting at Golden Ocala was more expensive too. Location was great. Maybe board can produce desserts to augment next year.
43 teams with Legacy
No decision made on where to hold this year’s capt. meeting other than in Gainesville.
Motion was made to make a donation to a local Hurricane recovery focused organization in both Alachua and Marion counties.
$1000/county allotted
Pam will find a good option for Marion Co.
Sona will find a good option for Alachua Co.

4. GOWTL Website:
Rating Verification: Division chairs were asked to check on rating verification on those still outstanding.
Discussion was made on whether to keep the 1 month requirement for pro ratings before play
Asked division chairs to remind captains to send in team photos for website.

5. New Business:
Rule Changes: Remind players now of the rule change regarding petitions to move up, the 70% rule.
Discussed having a way to report events, dates and good deeds in the GOWTL community…news section would work.
Suggestion was made to have the facilities adopt a group of their choice for charity instead of directly through board.
Sona, Jane and Susan will organize the Holiday Play day.
Tentative date is December 14 at JTC
Ask coaches to donate time
Ask players to donate for family adoptions and participate in food drive
Calendar for year-
Next board meeting will be held in January. We will discuss changes in standard rules and the banquet
Banquet tentatively held on May 17th or 24th at Golden Ocala. Phyllis will check on place and dates.
Player concern-
Discussed Bobby Mehan. Needs new GOWTL rating since she lost her previous rating due to playing less than 4 matches in the last two years. Last season she petitioned down to 4.0 in GOWTL. This year she requested to play at 4.0 again instead of using her 4.5 USTA rating. Decision by board was, No. The rules clearly state at this time she must enter the league at 4.5 due to her active USTA rating; no exceptions.

League expansion issues discussed - No solutions or changes made.
Jane will pursue finding another person to be the Haile representative since she is no longer playing out of Haile.
Guest speaker idea mentioned for banquet. Phyllis will look into Betsy Nagelsen McCormack Meeting adjourned.
Respectfully Submitted by Libby Smith, GOWTL League President

Board Meeting Minutes - 04/14/2017
GOWTL Board Meeting Minutes
April 14, 2014 – 43 Street Deli, South

In attendance: Martie Healy, Jane Snyder, Anne Koterba, Jo Janke, Jalila Leclercq, Galien Dempsey, Libby Smith, Eing Van Roy, Gigi Rourk, Kim Nesmith, Leigh Chak Excused: Kathy Bevis, Jane Ryals

The meeting was called to order by Anne Koterba, GOWTL President.

Rule Change Proposals

All submitted rule change proposals were gone over. All of those submitted by Nancy Darr with no change to the substance of the rule, simply moving items around were considered not really rule changes and were approved. Martie has incorporated these edits to the Standing Rules. All other rule change proposals were discussed. The proposals that received a majority vote by the Board and are Board Recommended are: #52 – League Ratings – changed to make USTA ratings more in line with our ratings by requiring that to come into the league on your USTA rating, it must be a B or C rating from the previous year and #48 – New Section for Legacy Division Exceptions to the regular Standing Rules. The proposals that were determined to not be Board Recommended are: #44 – Substitutions – to require those players subbing up to play only on courts 1&2 of their own level and #49 – Temperature – increasing the minimum temperature that we allow matches to be played. All other proposed rule changes were deemed to have no opinion by the Board; the Board wishes to know what the League wants in these cases: #36 Roster Limits – to remove the maximum number of players on the roster after schedules are published, #47 – Captain's Duties – to remove the 24 hour limit to adding players to the roster and to remove the 24 hour limit for notification of adding players and #50 – Captain's Duties – to add language to how rain-outs get rescheduled.

Captains Meeting

Will be on Monday, April 28th at Eing's house. Eing will send out the address and instructions to the Division Chairs who will send this information along to all captains. The Board is to arrive at 11am with desserts; captains are to arrive at 11:30 for lunch; the meeting will begin at 12 noon and will hopefully be done by 1pm. All plaques MUST be brought to the luncheon! The date of the luncheon will be placed on the website homepage.

Play Days

4.5/4.0 – set for May 13th at Ft. King
3.5 – set for May 15th at JTC
3.0 – tentatively set for May 8th
2.5 – no date yet
Legacy – on a Monday to be determined

Awards Luncheon

May 20th at the Country Club of Ocala. Board to arrive between 10 and 10:30; Registration will open at 11am; 11:30 will start lunch. Ticket sales will be placed on website asap - $20/person/ticket. We have 12 vendors who are all providing raffle prizes. Raffle tickets will be for sale on the website and also at the luncheon (will end at noon on the 20th) $1/ticket; 6 for 5$. All proceeds from the raffle will go to promote Junior Tennis in Gainesville and Ocala by donations to Aces in Motion (Gainesville) and Ocala Junior Tennis at Tuscawilla (Ocala). You must be present to win a raffle prize.

Captains must still bring a $20 gift for the Door Prize raffle.

New this year – any ticket bought at the door will NOT be eligible for the Door Prize drawing.

Meeting adjourned.

Respectfully Submitted by Martie Healy, GOWTL League Secretary

Board Meeting Minutes - 02/24/2017
GOWTL Board Meeting Minutes
February 24, 2017 – Gainesville Golf & Country Club

In attendance: Martie Healy, Phyllis Gray, Judy Headlee, Libby Smith, Susan Chase, Gigi Roarke, Eing Van Roy, Christine Godek (on the phone), Kathy Menendez, Anne Koterba, Virginia Fettes, Leigh Chak, Sandra Phillips, Sona Kaushal Excused:, Jane Catalonatto, Jo Janke

The meeting was called to order by Libby Smith, GOWTL President.

Minutes from our last meeting (Nov.) have already been approved and posted on the website.

Finance Report presented by Judy Headlee and approved unanimously.

Standing Rules Change Proposals as currently on the website were discussed. Those that the board will recommend to be passed (some with editing first) will be posted on the website shortly.

It was suggested that the Captain's Meeting be held at Golden Ocala on either 4/17 or 4/24. Phyllis will find out if this is possible as Golden Ocala is not generally open on Mondays and will report back.

Eing will lead the organization of the Awards Luncheon to be held at Embers Restaurant on 5/18 or 5/16.

Division Chairs are asked to notify their captains that all matches must be completed by 5/11.

New Business:
Jo Janke was not able to attend the meeting but sent an email outlining some concerns of her team.
1 – Dispute over home/away match with the 300 Club – it was resolved that Sona will poll her team and try to make the 3/7 at Ft. King match happen so that it will be a home match for the Scramblers

2 – Dispute over a rescheduled match with Haille – it was resolved that all 5 courts should be played on the rescheduled date even tho' Haille had originally been unable to field all 5 courts on the original date.

3 - Sportsmanship issue with Scramblers/DB Acekickers. It was resolved that Jo must write a formal apology to both Don Blair and the DB team.


Resolved – to donate $1000 to Service Dogs in the name of Jane Proctor. This was Jane's particular love and she is now in the late stages of her cancer unfortunately.

Old Business:

Libby presented the update on the sportsmanship issue discussed at the last meeting. The letter was sent to the team, the captain and the players involved and received well.

Meeting adjourned.
Respectfully Submitted by Martie Healy, GOWTL League Secretary

Board Meeting Minutes - 11/04/2016
GOWTL Board Meeting Minutes
November 4, 2016 – Gainesville Golf & Country Club

In attendance: Martie Healy, Phyllis Gray, Judy Headlee, Libby Smith, Susan Chase; Jane Catalonatto, Jo Janke, Gigi Roarke, Virginia Fettes, Leigh Chak, Sandra Phillips Excused:, Eing Van Roy, Christine Godek, Kathy Menendez, Anne Koterba, Sona Kaushal

The meeting was called to order by Libby Smith, GOWTL President.
Minutes from last meeting will be sent with the minutes from this meeting for approval and posting on the GOWTL website

Finance Report by Judy Headlee – approved unanimously – motion to make a donation of $1000.00 to Doctors Without Borders for Haiti Hurricane Relief – approved unanimously. Check to Ebony from last year's donations given to Leigh to get to Ebony.

Old Business
Holiday Division-Wide Play Day to be held December 7th – facility to be determined – hopefully it will be at Ft. King. Judy will check on Monday.

New Business
Board welcomes Virginia Fettes as the new Facility Rep from GGCC.

Discussion of sportsmanship issue that arose at a match at Ft. King. Decision for Libby to draft a letter to be sent to the players involved, their coach and captain outlining GOWTL's position on sportsmanship and the inclusiveness and appreciation of diversity enjoyed by GOWTL players.

Motion to create a "Team Angels" project – approved unanimously. Libby and Ann will coordinate the effort. Libby will send email outlining project to all Division Chairs who will forward to their teams. Each team will 'adopt' a specific family for holiday giving.

Board members are encouraged to read over the Standing Rules and By-Laws to make sure they reflect our actual practices and also to see if any changes might be needed.

Discussion on how to properly set a line-up with subs that are stronger than rostered players. Suggestions: (1) play a rostered player with a sub on both courts 4&5 (2) possibly move a rostered player to sub status to allow for stronger lower-level rostered players.

Meeting adjourned.

Respectfully Submitted by Martie Healy, GOWTL League Secretary

Board Meeting Minutes - 08/05/2016
GOWTL Board Meeting Minutes
August 5, 2016 – Carraba's Restaurant

In attendance: Martie Healy, Phyllis Gray, Judy Headlee, Libby Smith, Kathy Menendez, Susan Chase; Jane Catalonatto, Jo Janke, Anne Koterba, Gigi Roarke, Sona Kaushal Excused:, Eing Van Roy, Christine Godek, Leigh Chak, Sandra Phillips

The meeting was called to order by Libby Smith, GOWTL President.
Minutes from last meeting already approved and posted on GOWTL website
Finance Report by Judy Headlee – approved unanimously – motion to give $200 to Ocala PACE – approved unanimously

Old Business
GOWTL website – score entry can now be done on court on a smart phone. GOWTL membership is open – all players need to renew membership (or join), then register for their team(s).

New Business
Board welcomes 300 Club 2 new teams – 3.5 and 4.0. GGCC will have a 3.0 and a Legacy team this year and CCO will have only a Legacy team.

Rule Changes for the 2016 – 2017 season – only 2 – will be posted on website shortly.

Discussion on the Holiday Division wide Play Day with Charity Food Drive in December – this will be an annual event.

Next meeting to be in the fall.

Meeting adjourned.

Respectfully Submitted by Martie Healy, GOWTL League Secretary

Board Meeting Minutes - 03/31/2016
GOWTL Board Meeting Minutes
March 31, 2016 – Iron Skillet Restaurant


In attendance: Martie Healy, Galien Dempsey, Eing Van Roy, Phyllis Gray, Judy Headlee, Libby Smith, Kathy Menendez, Sandra Phillips, Leigh Chak, Susan Chase; Jane Catalonatto, Jo Janke, Anne Koterba Excused: Sarinee Ingrilli, Gigi Roarke, Eing Van Roy

The meeting was called to order by Libby Smith, GOWTL President.

Minutes from last meeting already approved and posted on GOWTL website.

Finance Report by Judy Headlee – approved unanimously.

Old Business

GOWTL Wristbands were well received by participants at the league-wide play-day. They will also be given as favors at the Awards Luncheon – approved unanimously.

Charity donations almost complete with only the split of the remainder to be given to Aces in Motion and Ebony's Program to be completed.

Martie to contact Dave Porter for final bill to GOWTL for court use this season.

Suggested that we use 300 Club for over-flow play next season.

New Business

Standing Rules Change
Proposals were discussed and only 2 were determined to be 'Board Recommended'. These are noted on the GOWTL website. The time limit for proposals is past. Division Chairs are encouraged to meet with their captains to go over the standing rule change proposals.

Stacking – a stacking complaint in the 4.0 Division was discussed and determined that a warning would be given at this time. Division Chairs are strongly encouraged to discuss 'Strength of the Day' and stacking with their captains for next season.

The Captain's Meeting will be at Eing Van Roy's house on April 21 – captains will vote on the rule change proposals (no discussion of the proposals will be allowed). ALL PLACQUES MUST BE BROUGHT TO THIS MEETING. Board members will bring desserts, the lunch will be catered. Division Chairs to get estimated numbers of attendees from their captains.

Awards Luncheon – Galien is chair for this year, the Luncheon will be at CCO on May 19th. Unanimous decision to keep the ticket price at $20/member with GOWTL subsidizing the additional costs. Galien is researching menus – it will be a soup & salad bar buffet with brownie ice cream for dessert.

Unanimous decision to keep the December League-Wide Play Day.

Coaches Review Meeting will be held within the 1st 2 weeks of June – Martie will set it up.

Slate of Officers for next season:

President – Libby Smith;
Secretary – Martie Healy;
Treasurer – Judy Headlee;
Legacy Chair – Phyllis Gray;
4.5 Chair – Gigi & Eing (?);
4. 0 Chair – Jane Catalonatto;
3.5 Chair – Galien (?);
3.0 Chair – Jo Janke;
2.5 Chair – Leigh Chak;
Westside Rep – Susan Chase;
GGCC Rep – Kathy Menendez;
JTC Rep – Sandra Phillips.
We still need a representative from the 300 Club

Dates and Places:

The Annual Captain's Meeting will be at Eing Van Roy's house on April 21st.
The Annual Awards Luncheon will be at CCO on May 19th.

Meeting adjourned.

Respectfully Submitted by Martie Healy, GOWTL League Secretary

Board Meeting Minutes - 10/29/2015
GOWTL Board Meeting Minutes
October 29, 2015 – Gainesville Country Club
In attendance: Martie Healy, Galien Dempsey, Eing Van Roy, Phyllis Gray, Judy Headley, Libby Smith, Kathy Menendez, Sarinee Ingrilli, Sandra Phillips, Leigh Chak, Susan Chase; Excused: Jane Catalonatto, Jo Janke, Gigi Rourk, Anne Koterba

The meeting was called to order by Libby Smith, GOWTL President. Old Business Welcome to new board member: Susan Chase – Westside Facility Representative. Minutes from last meeting approved and will be posted on the website shortly. Finance Report – approved.

New Business
Charitable Giving suggestions were approved unanimously – we will split $2147.77 between Alachua and Marion Counts. In Alachua County we will give between $250 and $300 to Noah's Endeavor which provides inclusive community recreation for children and young adults of all abilities. We will direct the donation towards establishment of a tennis program. In Marion County, we will give $250-$300 to the new wheelchair tennis program at Fort King. We will allow public high school girls tennis teams in Alachua and Marion counties to apply to GOWTL for funding up to $125 each for specific team needs. Any remaining money will be directed support of low-income tennis programming in Alachua and Marion (GACTA's Aces in Motion and Ebony's program at MLK)

. It was also approved unanimously to hold a League-Wide Play Day at JTC on Dec. 10th from 9-11. Donations of non-perishable food items and/or gently used tennis items will be used for entry. We will have 10 courts with players rotating through between playing round-robins and on-court clinics. Eing has obtained agreements from Don Blair, David Porter, Jason Weiss and Thiroshan Chetty to be the coaches for the clinics. Sandra will organize the round-robins and will purchase snack plates for the Play-Day. Martie will write an email and send to Eing for approval and then send out to all Division Chairs to send to their Captains and ask them to pass the word to their players.

It was also approved unanimously to order brightly colored wristbands perhaps with our GOWTL logo on them to be offered for sale at the Awards Luncheon with the proceeds going towards future Charitable Giving. Eing will research the wristbands.

It was brought up that there are various exceptions to our standing rules decided on by individual Divisions each season and that these exceptions need to be documented. It was approved unanimously that Martie will create a "Division Exceptions to the Standing Rules" section and that each Division Chair will provide those exceptions that their division has approved for each season.

Dates and Places:
The Annual Captain's Meeting will be at Eing Van Roy's house on April 21st.

The Annual Awards Luncheon will be at CCO on May 19th. Galien will secure the date with the facility.

The Rule Change Form will be opened on the website starting the beginning of 2016 and will close April 1st.

Our Board Meeting to discuss the Rule Change Proposals will be on March 31st at the GGCC.

Meeting adjourned.

Respectfully Submitted by
Martie Healy, GOWTL League Secretary

Board Meeting Minutes - 08/14/2015
GOWTL Board Meeting Minutes August 14, 2015 – Gainesville Country Club

In attendance: Martie Healy, Anne Koterba, Jo Janke, Galien Dempsey, Eing Van Roy, Phyllis Gray, Judy Headley, Libby Smith, Kathy Menendez, Gigi Rourk, Sarnee Ingrilli, Sandra Phillips; Excused: Jane Catalonatto, Leigh Chak

The meeting was called to order by Libby Smith, GOWTL President.

Old Business
As the last order of business for the out-going president, Anne sent the funds from the President's Discretionary Fund for Craig Oransky's Memorial.

Budget Report
The budget was approved unanimously. Eing, Anne and Sandra will work on various proposals for charitable giving by GOWTL.

GOWTL website update
Starting this season, all players must be PAID before they can roster on a team. New information is required to verify a player's rating online – the form must be filled out completely with the date of the rating, the facility where the rating took place and the name of the pro who did the rating.

New Business
Captain's Meetings Agendas – dates/places are set, Libby will attend all captains meetings.

Small Teams proposal – in an attempt to help out our private clubs who are having membership difficulties, a proposal was submitted to allow "small teams" – to allow the number of courts played at any given match be determined by the number of rostered players on the smaller team. So, if a team can roster 10 players, they will play 5 courts; if they can only roster 9 players, they will play 4 courts. Teams are encouraged to roster their 2 allowable lower level players and to find subs so that all can actually play at each match. The proposal was passed unanimously.

Board Position – Susan Chase will be the new Facility Rep from Westside – our By-Law will be revised to allow a captain to be a Facility Representative – passed unanimously.

Danielle Buchler was out of the country when the appeals process was conducted so her appeal was read and accepted. She will remain at her current rating for a 1 year grace period.

The next board meeting will be Oct 29th at 12:30pm at the Gainesville Country Club.

Meeting adjourned.

Respectfully Submitted by Martie Healy, GOWTL League Secretary

Board Meeting Minutes - 04/03/2015
GOWTL Board Meeting Minutes April 3, 2015 – Gainesville Golf & Country Club
In attendance: Martie Healy, Anne Koterba, Jo Janke, Libby Smith, Kathy Menendez, Judy Headlee, Leigh Chak, Galien Dempsey, Jane Catalanotto, Phyllis Gray. Excused: Gigi Roark, Eing Van Roy

The meeting was called to order by Anne Koterba, GOWTL President.

Treasurer Report – our finances are in good shape.

Score Entry – Martie reported that there have been some issues this year with scoring. Most of these are (1) captains not hitting CONFIRM button when they are finished scoring so the match result does not get added into the division standings (2) captains not entering 'Not Played' on the courts that are not played in the division (2.5 and 4.5) so that incorrect sets and games are added into the division standings, (3) confusion on how retirements should be scored and (4) confusion on the part of board members as to how the score correction on the website works. To correct these things, Martie will send an email to all division chairs to pass on to their captains instructing them about the CONFIRM button, the 'Not Played' court outcome and how to score retirements and Martie has removed the score correction option from the admin. page.

A reminder to all Division Chairs that rating petitions must be in Martie's hands by May 31st.

Captains' Meeting – May 1st at Paula Rainey's house. Galien is organizing. Food to be catered by Latinos y Mas in Ocala. Board members to bring deserts and drinks. All Division Chairs are reminded to get a count of how many to expect to Galien and to remind their captains that all plaques must be brought to the meeting.

Awards Luncheon – to be at GGCC on Thursday, May 21. We will have a plated lunch rather than a buffet this time. Eing has rounded up a large number of vendors so the luncheon promises to be very good. Lunch choices are: Pan Seared Gulf Fish with Citrus Buerre Blanc or Herb Roasted Chicken with Sundried Tomato and Shitake Mushrooms Both of these plated luncheon entrees will be served with a salad, veggie, starch (Rice, etc) and bread, Choice of tea, coffee, soda, Dessert. There will also be a vegetarian option. We will make our lunch selection when we buy our tickets. Luncheon and raffle tickets sales will be available on the GOWTL website shortly. The Charity Raffle will benefit the same charities as last year.

Kathy Menendez told us of the difficulties a local tennis player (Virginia Parnell) has been experiencing the last couple of years and will be sending out 'GoFundMe' information to be sent around to all GOWTL players and other tennis enthusiasts shortly.

Play Day Dates:
Legacy – May 28 at GGCC
2.5/3.0 – May 27 at JTC starting at 9am
3.5 – May 28th at DB
4.0/4.5 – May 19 at JTC starting at 10am

Rule Change Proposals:
All proposals were discussed and the board voted for recommendation. The proposals receiving Board Recommendation; and Not Recommended are posted on the GOWTL website. Any proposal lacking a 'Recommendation' or 'Not Recommended' indication, the board has no opinion on and wishes to know what the League wants in these cases. Division Chairs will notify all captains to tell their players to review the rule change proposals and be ready with their team vote on each one for the May 1st Captains Meeting.

Next meeting to be May 1st at Paula Raney's house – Captain's Luncheon/Meeting.

Meeting adjourned.

Respectfully Submitted by Martie Healy, GOWTL League Secretary

Board Meeting Minutes - 02/11/2015
GOWTL Board Meeting Minutes
February 11, 2015 – Gainesville Golf & Country Club
In attendance: Martie Healy, Anne Koterba, Jo Janke, Libby Smith, Kathy Menendez, Judy Headlee, Betty Haskins, Leigh Chak, Eing Van Roy, Gigi Rourk. Guest: LouAnn Bramlet Excused: Galien Dempsey, Jane Catalanatto

The meeting was called to order by Anne Koterba, GOWTL President.
Treasurer Report by Judy – we have a healthy balance of over $13,000 – our upcoming expenses of play days, captain's luncheon and awards luncheon should be covered easily.

New Rating Form was presented, some edits were suggested – it will go back for revisions.

LouAnn Bramlet gave a presentation and petition for a new 3.5 team to join the league and play out of Harbor Hills. After some discussion, a motion was made, seconded and passed unanimously to allow for league expansion by amending the By-Laws to include: "Facilities outside the Gainesville-Ocala area are invited to petition the GOWTL Board for one or more teams to join the League. With GOWTL Board approval, the final decision to add the new team(s) to the league will be made by team vote from the affected division(s)." Another motion was made, seconded and approved with one dissention to further amend the By-Laws to include: "Inclusion of teams playing out of facilities outside the Gainesville-Ocala area must be re-approved before each season." Both of these By-Law Amendments will be sent to Division Chairs to be distributed to the teams for a vote. Assuming the By-Laws are amended as suggested by the Board, the petition by Harbor Hills will then be sent to the 3.5 Division to approve or disapprove the addition of a new team out of Harbor Hills to their division.

Captains' Meeting – May 1st at Paula Rainey's house. If Paula cannot host, it will be at Eing's house again. Same format (catered lunch; desserts brought by Board Members) as last year. An email will be sent to Division Chairs to send to their captains as soon as the location is set.

Awards Luncheon – to be at GGCC on Thursday, May 21; including the Charity Raffle as we did last year – same beneficiaries.
Banquet Committees
Kathy Menendez – Banquet Chair
Food & Drinks – Kathy M & Galien
Awards & Gifts – Martie will take care of the placques; Libby will be in charge of the team awards; Jane C. will be in charge of gifts
Vendors –Eing – similar format as last year
Decorations – Libby & Marissa Mcleod will be asked to assist
Registrations/Ticket Sales – Martie with Jo Janke and Gigi Roark
Slide Show – Runi Foster will be asked to handle this again, Eing will assist


Rule Change Proposals
Deadline for creating proposals – April 1st. Division Chairs will send information to captains. Rule Changes that are in the works: - adjusting the wording of the scheduling rule to better reflect current practices especially in regard to religious holidays; change the 3rd set to a 3rd set tie-breaker; re-writing of the stacking rule to better reflect what stacking truly is; change the division chair qualification to include that the division chair should not be a player in the division she chairs (this will be a By-Law amendment; not a Rule Change).

Play Day Schedules – Division Chairs are reminded to find and set dates for their divisions.

Slate of Officers for Next Season –
League President – Libby Smith
League Secretary – Martie Healy
League Treasurer – Judy Headlee
4.5 Division Chair & Assistant – Gigi Roark and Eing Van Roy
4.0 Division Chair – Jane Catalanatto
3.5 Division Chair – Galien Dempsey
3.0 Division Chair & Assistant – Jo Janke and Kathy Menendez
2.5 Division Chair – Leigh Chak
Legacy Division Chair – Anne Koterba

Positions seeking to be filled: Facility Reps from 300 Club and JTC


Next meeting to be April 9th at GGCC. Meeting adjourned.
Respectfully Submitted by Martie Healy, GOWTL League Secretary

Board Meeting Minutes - 02/28/2014
GOWTL Board Meeting Minutes February 28, 2014 – Gainesville Golf & Country Club
In attendance: Martie Healy, Jane Snyder, Anne Koterba, Jo Janke Jalila Leclercq, Galien Dempsey, Libby Smith, Kathy Menendez, Eing Van Roy, Gigi Rourk. Excused: Kim Nesmith, Jane Ryals

The meeting was called to order by Anne Koterba, GOWTL President.

Treasurer Report by Jalila – all expenses covered for this year.

Banquet Dates at CCO – May 13, May 20 or May 22nd – May 20th is preferred – Galien will confirm with CCO.

Captains' Meeting – May 1st at Eing Van Roy --- Jane Snyder will check to see if we can have it at Patsy's.

Rule Change Proposals
Deadline for creating proposals – April 1st. Division Chairs will send information to captains. The Legacy Division will either come up with a full set of rules for their division or will submit proposals for exceptions for the Legacy Division throughout the existing Standing Rules.

Banquet Committees
Galien – Banquet Chair and will get more food choices
Vendors – Galien & Eing – this Banquet will FOCUS ON SHOPPING
Decorations – Libby
Registrations/Ticket Sales – Martie
Slide Show – Runi Foster will be asked to handle this again

Play Day Schedules – Division Chairs are reminded to find and set dates for their divisions.

2.5 Teams –
Libby & Jane Snyder will head-up a small committee to get more 2.5 teams started. Gigi moves that any person who starts a new 2.5 team to receive a case of balls from GOWTL – seconded and approved unanimously.
Martie will create a poster/flyer for GOWTL to be handed out at facilities.

Officers for Next Year –
Galien will be the 3.5 Chair in Jane Ryals place.
Jalilia will be the Treasurer in Kim's place.

Meeting adjourned. Respectfully Submitted by Martie Healy, GOWTL League Secretary

Board Meeting Minutes - 08/20/2013
GOWTL Board Meeting Minutes
August 20, 2013 – Gainesville Golf & Country Club
In attendance: Martie Healy, Jane Snyder, Anne Koterba, Jane Ryals, Jo Janke, Leigh Chak, Jalila Leclercq, Galien Dempsey, Kathy Menendez, Kathy Bevis, Eing Van Roy. Excused: Kim Nesmith

The meeting was called to order by Anne Koterba, GOWTL President.

Welcome to new board member – Kathy Bevis, 4.5 Chair – Martie will change board contacts on website [done – 8/23]

Small Committee Meeting Minutes Approved.

The budget for the 2013 – 2014 season was presented and approved. This budget shows we should have a surplus of $955.62 at the end of the season. Motion to charge vendors at the Awards Banquet $50 each was made seconded and approved unanimously.

New features on the website:
Rating Verifications – new players to the League come in with either a USTA (non-self rate) rating or a Facility Pro rating. These new players must have their ratings verified by a board member before they can register for a team. Board members may log in to the Admin Page and click on Verify a Rating to see the list of those waiting to be verified. All should be checked to see if they have a current Computer or Benchmark USTA rating – if they do not, we need notice from the Facility Pro that they have been rated. Once this is done, they can be verified by clicking the link and checking the box. Once they are verified, they can register for their team.

Player/Team Availability:
Once the schedules have been inputted on the website, Captains can set a Team Password by logging into the Captain's Page and clicking the link for Team Password. They should then tell their team what the password is. Players can then click on Player Availability on their own Team Page – log in, enter their Team Number and Team Password and enter their availability (the choices are – Available, NOT Available, Maybe) for each match. If something changes or they make a mistake, they can delete the information and do it again. Captains/Coaches/Team can then click on Team Availability on their Team Page – enter the Team Number and Team Password and see the availability that the players have entered.

Captains Meetings:
2.5 – 8/26 at the Iron Skillet
3.0 – 8/23 at 12:15 at GGCC
3.5 – 8/29 at the Iron Skillet
4.0 – 8/27 – noon – at GGCC
4.5 – email meeting

Captain's Meeting Agendas were gone over by Anne – Code of Ethics hand out, website schedules, team photos, captain's duties, captain's contact (on website), forms on website, sportsmanship, no stacking, on time starts, on time score enter, new player protocols, on time make-ups scheduling.

Legacy Division – Oversee by Anne – Rosters due Sept 15th, play to begin Sept 30th. Helpers – Gailien – CCO, Eing – DB and Jo – Harbor Hills.

We need to push for all facilities to have 2.5 teams. All board members are asked to help with this endeavor.

As a club, we need to support new courts in our area – in particular the proposed expansion of courts in Ocala. Board members are encouraged to attend city planning meetings and voice opinions on the need for more courts.

Meeting adjourned.

Respectfully Submitted by Martie Healy, GOWTL League Secretary

Board Meeting Minutes - 07/23/2013
GOWTLSmall Committee Meeting Minutes

July 23, 2013 – Gainesville Golf & Country Club

In attendance: Martie Healy, Jane Snyder, Anne Koterba, Jane Ryals, Kim Nesmith

The meeting was called to order by Anne Koterba, GOWTL President.

Kim presented us with last season's budget – showing a deficit of $1114.80 income to expenses. We went over the budget line by line and established a budget for this coming season which Kim will present to the full board at the next board meeting. In order to keep our established budget items – the Play Days, our subsidy of the Awards Luncheon to keep the cost to members at $20/person, our meetings and our awards and gifts and to hopefully start a Charity Line-Item in the budget, it was proposed and seconded that we raise the annual GOWTL membership fee to $15. This was a unanimous decision by the Executive Committee but needs full board approval. Martie will email the rest of the board to obtain their votes. We would like this dues increase to begin with the 2013 – 2014 season.

Anne asked for a time frame for the upcoming season.

August 8th – deadline for rosters
August 9-10th – meeting of Jane, Jane, Anne, and whoever else wished to work on the schedules for the divisions.
August – Board Meeting – usually held around the 20th of August – as soon as the schedules are finalized.
Very soon after the above meeting, Division meetings of captains to present them with the schedules and get the season started – no more than 1 week after the August Board meeting
February Board Meeting – By-Laws
March Board Meeting – finalize by-laws and plan the end of the season
April – Captain's Meeting – vote on By-Laws
May – Annual Meeting at the Awards Luncheon

Updates to the website:
Board contacts to be updated – Kim's email addy, change President, 3.0 Chair, 3.5 Chair
Facilities update – Jane will email Martie 300 Club updates and new directions to Country Club of Ocala
Martie will email the facilities asking them to go over their listings to see if anything else needs updating

Senior Day League Division
Anne brought up a proposal to start a Senior Division in our league which was met with approval by all present. It was decided to call it the Legacy Division. Minimum age of 55 to be on a Legacy Team. To start this Division, teams would be a mix from 2.5 – 3.5. It was decided that we need a minimum of 3 teams with 6 players on each to start the Division. The Legacy Division will have a shorter season than the other divisions – Rosters will be due Sept. 15th, Play to begin the first of October, no play during December, the spring ½ of the season will run from January to early April. GOWTL rules will be followed. Most likely, the schedule for the teams would allow for mostly Gainesville play for the Gainesville teams and Ocala play for the Ocala teams with a few matches scheduled at GGCC between the two. Anne will start contacting possible captains and coaches to get the teams started.

Martie determined from the League database that our membership has been in decline according to the number of teams we have. In the 2010 – 2011 season (the first year our database was in effect) we had 42 teams in the league. In the 2011 – 2012 season, we had 39 teams. Last season (2012 – 2013) we had 38 teams. We hope the Legacy Division will help to turn this around. Also, Anne will talk with the coaches and facilities to see if there is more we can do to encourage more participation at the 2.5 level.

Meeting adjourned.

Respectfully Submitted by Martie Healy, GOWTL League Secretary

Board Meeting Minutes - 04/22/2013
GOWTL Board Meeting Minutes
April 22, 2013 – Gigi Roark's House

In attendance: Martie Healy, Jane Snyder, Anne Koterba, Jo Janke, Kathy Menendez, Jane Ryals, Betty Haskins, Leigh Chak, Jalila Leclercq; Gigi Roark, Eing Van Roy, Kim Nesmith plus representatives from 32 teams

The meeting was called to order by Jane Snyder, GOWTL President.

A Quorum was determined to be 27 votes.

Reminders of the Awards Luncheon – May 23rd at GGCC – registration at 11am; lunch at 11:30am. Tickets are $20/person – bought online or checks mailed to Kim Nesmith. Fashion Show headed by Galien Dempsey – models needed. Martie is organizing the new plaques. All Division Chairs were asked to present their Hospitality Award Winners to Martie. Captains are reminded to bring door prizes to the luncheon.

Player Histories are available online and should be checked for accuracy. 80% lists are also available online – generated dynamically so could change as the last few matches are scored. Petitions for Rating Changes forms are available online and must be sent to Martie by May 30th. By-Law Votes – 3 new by-laws were voted in; 1 was rejected. All new by-laws are currently available online and in the Mobile App.

Welcome to our new President for the next season: Anne Koterba. Jane Snyder will take over the 3.0 Chair position. All other board members will remain the same for the next season.

Next Meeting will be May 23rd at the Awards Luncheon.

Meeting adjourned.

Respectfully Submitted by Martie Healy, GOWTL League Secretary

Board Meeting Minutes - 03/15/2013
GOWTL Board Meeting Minutes
March 15, 2013 – Gainesville Golf and Country Club

In attendance: Martie Healy, Galien Dempsey, Jane Snyder, Anne Koterba, Jo Janke, Kathy Menendez, Jane Ryals, Betty Haskins, Leigh Chak, Jalila Leclercq; Excused: Beth Little, Gigi Roark, Eing Van Roy, Kim Nesmith

The meeting was called to order by Jane Snyder, GOWTL President.

Minutes from last meeting were approved. Motion was made to start a sign up for member's text notification of GOWTL news to start with the next season. Sign up will be with membership renewal. Passed unanimously. Martie will get it all set up.

Treasurer Report – Kim and Jane have put together a budget for the 2012-2013 season which shows that our income and expenses are just about even. We should end the season with an approximate $800 surplus. A full treasurer report will be put together and posted on the GOWTL website shortly.

Awards Banquet/Luncheon: Date: May 23rd at GGCC – registration to start at 11am; lunch to start at 11:30am. Kathy Menendez and Pam Franklin will be Co-Chairs of the Banquet. Galien will chair the Fashion Show, Martie, Jane Ryals and Jalila will co-chair Registration and check-in in coordination w/Kim as treasurer. Susan Chase will be in charge of the table decorations. Last year's attendance was 225 – we hope to have about the same number this year. Jane Snyder will write an email to the Division Chairs to send to their Captains to remind them of the Hospitality Award, the date, place and time of the luncheon and to bring last season's plaques to the Captain's Meeting. Martie will see about getting new plaques.

Play Days: 4.0/4.5 will be combined and will hopefully be on May 14th at JTC, 3.5s will be on May 9 or 16 at JTC, 2.5 and 3.0 will be combined hopefully at JTC.

Captain's Meeting and Luncheon – Monday, April 22 – at Gigi Roark's house – Gigi and Eing will be co-chairs. The lunch will be catered, board members will bring desserts. Martie will write an email to the Division Chairs to be sent to their captains telling them the date, place and time of the luncheon, reminding them to check player histories online and sending out the Rule Change Proposals with the Board Recommendations.

Rule Changes – Board voted unanimously to recommend first rule change proposal. Next two were voted down and have been deleted from the procedure. Two new rule changes have been written and are being voted on for recommendation via email by the Board. Rule Change Proposals are available on the website and will be sent to the Division Chairs to be forwarded to all captains.

Officers for Next Season – Anne Koterba was asked to be on the ballot for next season President; Jalila accepted the nomination for next season Treasurer. If Anne accepts the nomination for President, Jane will take over her spot as 3.0 Chair.

Next Meeting will be April 22nd at the Captain's Meeting and Luncheon.

Meeting adjourned.

Respectfully Submitted by Martie Healy, GOWTL League Secretary

Board Meeting Minutes - 02/08/2013
GOWTL Board Meeting Minutes
February 8, 2013 – Gainesville Golf and Country Club

In attendance: Martie Healy, Galien Dempsey, Jane Snyder, Anne Koterba, Eing Van Roy, Jo Janke, Kathy Menendez, Kim Nesmith, Jane Ryals, Betty Haskins, Leigh Chak; Excused: Beth Little, Gigi Roark Jalila Leclercq

The meeting was called to order by Jane Snyder, GOWTL President.

Treasurer Report - $12,037.42 currently in bank account; $100 in Paypal account. Jane Snyder asked that all board members bring proposals of donations to a charity or other tennis related activity to the next board meeting.

GOWTL.com – review of the new mobile app. Proposal to set up text notifications of GOWTL News – will be tested with board members, if all goes well, will be offered to membership with the next season of play.

By-Laws – review of re-organization. Proposal to accept with changes in revision procedure – passed unanimously.

Rule Changes – review of those currently on website, notification that all proposals are due March 10th.

Make-Up Matches – most are rescheduled, there are some still outstanding which need to be rescheduled and edited on the website ASAP.

UnPaid Players – most are updated

End of the Year Awards – Hospitality Awards are purchased, Division Chairs must inform the board of the winner from each division by May 1.

Officers for Next Season – President and Treasurer will be new – hopefully, Gigi will take over as President; a new treasurer is being sought.

Captains Luncheon – to be at either Gigi's or Eing's house around April 20th. Eing will let us know asap.

End of the Year Awards Luncheon – either May 21 or 23rd at GGCC. Fee to members ($20per) will remain the same, League will ask for an upgrade in food and will subsidize any extra costs – passed unanimously. Jane Snyder will send out a list of the committees needed so that Board members can solicit committee members.

4.5/4.0 Play Day – Ft. King either May 7th or 14th. Galien and Jo will organize.

Next Meeting will be March 15th – probably at GGCC again.

Meeting adjourned.

Respectfully Submitted by Martie Healy, GOWTL League Secretary

Board Meeting Minutes - 02/08/2013
GOWTL Board Meeting Minutes
February 8, 2013 – Gainesville Golf and Country Club

In attendance: Martie Healy, Galien Dempsey, Jane Snyder, Anne Koterba, Eing Van Roy, Jo Janke, Kathy Menendez, Kim Nesmith, Jane Ryals, Betty Haskins, Leigh Chak; Excused: Beth Little, Gigi Roark Jalila Leclercq

The meeting was called to order by Jane Snyder, GOWTL President.

Treasurer Report - $12,037.42 currently in bank account; $100 in Paypal account. Jane Snyder asked that all board members bring proposals of donations to a charity or other tennis related activity to the next board meeting.

GOWTL.com – review of the new mobile app. Proposal to set up text notifications of GOWTL News – will be tested with board members, if all goes well, will be offered to membership with the next season of play.

By-Laws – review of re-organization. Proposal to accept with changes in revision procedure – passed unanimously.

Rule Changes – review of those currently on website, notification that all proposals are due March 10th.

Make-Up Matches – most are rescheduled, there are some still outstanding which need to be rescheduled and edited on the website ASAP.

UnPaid Players – most are updated

End of the Year Awards – Hospitality Awards are purchased, Division Chairs must inform the board of the winner from each division by May 1.

Officers for Next Season – President and Treasurer will be new – hopefully, Gigi will take over as President; a new treasurer is being sought.

Captains Luncheon – to be at either Gigi's or Eing's house around April 20th. Eing will let us know asap.

End of the Year Awards Luncheon – either May 21 or 23rd at GGCC. Fee to members ($20per) will remain the same, League will ask for an upgrade in food and will subsidize any extra costs – passed unanimously. Jane Snyder will send out a list of the committees needed so that Board members can solicit committee members.

4.5/4.0 Play Day – Ft. King either May 7th or 14th. Galien and Jo will organize.

Next Meeting will be March 15th – probably at GGCC again.

Meeting adjourned.

Respectfully Submitted by Martie Healy, GOWTL League Secretary

Board Meeting Minutes - 08/21/2012
GOWTL Board Meeting Minutes
August 21, 2012 – Gainesville Golf and Country Club

In attendance: Martie Healy, Galien Dempsey, Jane Snyder, Anne Koterba, Jalila Leclercq, Jo Janke, Kathy Menendez, Kim Nesmith, Jane Ryals, Betty Haskins, Leigh Chak; Excused: Beth Little, Gigi Roark, Eing Van Roy

The meeting was called to order by Jane Snyder, GOWTL President and she welcomed the new board members: Jo Janke – 4.0 Division Chair; Kathy Menendez – 3.0 Division Secretary and Jalila Leclercq – 3.5 Division Secretary and Eing Van Roy – 4.5 Division Secretary.

Treasurer Report - $200 in PayPal account and $11,032.40 in bank account.

Motion to increase budgets for play days to $400 for the 4.0s, 3.5s and 3.0s; $350 for 2.5s and 4.5s – passed unanimously.

Motion that GOWTL would pay for the food for all Board Meetings and Divisional Captains Meetings (budgeting $15/person) – passed unanimously.

Motion to get new Division Plaques – passed unanimously – Jane Ryals to look for new plaques/trophies.

Motion to pay for Coaches at the Awards Luncheon – tabled.

Motion to host and hold a Get-together Luncheon for Coaches – passed unanimously. (addendum: Coaches Luncheon set for Tuesday, Aug. 28 at 12:30 at GGCC).

Motion to set up a $100 Discretionary Fund for the President to use for Appreciations, Sympathies, etc. – passed unanimously.

Motion to pay Tech Support up to $500 annually – passed unanimously.

Tech support asked to:
• make date field automatic on the Current Membership Check Page
• make Captain's List for captain contacts on each Division Page
• add Galien as non-playing captain for CCO Sweet Spots
• remove Generic Score sheet on Forms Page
(addendum: all the above items are complete)

Division Captains Meetings:

All Captains are to be given hard copies of the Honor Code of Ethics and the Website Instructions and told to make copies for their team. All Captains are to be told to print off copies of: Schedule, Captains List, Rosters and Captains Duties from website to keep in their packets. Division Captains Meetings must be set within the next week.

Martie asked that the following be emphasized at the Captains Meetings:
• Renewing memberships and registering for teams – two-step process, requires member # and team #, use CURRENT SEASON
• How to score on the website
• Website Instructions
• Use the score sheet from the team page – print new the morning of each match
• Check player's rating types
• Everyone should be registering for teams now – once the first match is played, if new players are to be put on the Roster the By-Law – Notification must be followed – everyone must be notified that there is a new player on the roster.
• Players must be on the website roster 24 hours (and notification given) before they play in a match
• Subs must be registered on a team in their own division in order to be a sub
• ONLY at 2.5 can someone of the same rating as the team be listed as a sub


For the Board:
New Stacking Check on the Admin Page – to help Division Chairs keep an eye on their teams
Rating Types – now listed on website, Division Chairs should keep an eye on this for their teams

Old Business:
Betty Haskins to work on separating the By-Laws from the Rules. She will have something to show the Board by the February meeting.

Next Meeting will be in February – date, place and time TBA.

Meeting adjourned.

Respectfully Submitted by Martie Healy, GOWTL League Secretary

GOWTL Promotions

Sport & Social Justice: A Look at Athletes and Activism Within Tennis - 10/12/2018

At the Florida Gym on the UF campus, the inaugural Susie and Tom Warden Lecture will feature Todd Martin, MaliVai Washington, and Bryan Shelton. The topic is Sport and Social Justice: A Look at Athletes and Activism Within Tennis. This event is free, open to the public, and does not require a ticket. It begins at 10:30 AM.

Parking information will be provided later.


5th Annual AIM for the Stars Gala - 10/12/2018

6:30-10 PM, benefiting the Aces in Motion After-School Program.

This year it will be held at the Cade Museum. The gala will also feature Todd Martin, Mal Washington and Bryan Shelton. Dinner is by Blue Water Bay, and there will be a silent auction (mobile bidding), live auction, and dancing.

Tickets are $75 each, with an option to purchase a ticket that includes a VIP reception with Todd and Mal ($150 ticket price). Purchase tickets and register for the silent auction at www.acesinmotion.org.

Note: if you can't attend the gala, remote bidding for silent auction items will be available.

Valet parking will be available.


Chris Hall Memorial Tennis Pro Clinic Day - 09/14/2018

The Chris Hall Memorial Tennis Pro Clinic Day will be held at 9am, on September 14th, 2018, at the Jonesville Tennis Center. A $50.00 entry fee (paid to the American Heart Association) includes breakfast, 2 + hours of lessons from some of your favorite pros, and lunch.  Come out and hone your tennis skills, have some fun and food, and support a great cause!